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Why Olapsoft is more convenient than Excel

Many fledgling companies begin the accounting, sales and production planning, budgeting and forecasting processes using tools such as Excel or Google Sheets. However, as operations expand, there comes a point when a company realizes that it has pushed Excel or Google sheets beyond their limitations.
When this happens, the company scrambles to find a better solution for problems related to Excel.
Olapsoft is a solution to these problems and helps companies work efficiently, plan accordingly, while relieving some of the pressures for management. These benefits can be realized when software is no longer a source of nuisance.

Do you need a solution for controlling user access and roles in your planning process?
Do you want to implement integrated planning, but it's impossible with Excel?
Does business scalability cause problems and increase manual labor?
Are you concerned about the risk of data loss and outages?
Are you tired of Excel's limitations in corporate planning?
Is your company struggling with slow calculations?
Request a demo
Slide
Why Olapsoft is more convenient than Excel

Many fledgling companies begin the accounting, sales and production planning, budgeting and forecasting processes using tools such as Excel or Google Sheets. However, as operations expand, there comes a point when a company realizes that it has pushed Excel or Google sheets beyond their limitations.
When this happens, the company scrambles to find a better solution for problems related to Excel.
Olapsoft is a solution to these problems and helps companies work efficiently, plan accordingly, while relieving some of the pressures for management. These benefits can be realized when software is no longer a source of nuisance.

Do you need a solution for controlling user access and roles in your planning process?
Do you want to implement integrated planning, but it's impossible with Excel?
Does business scalability cause problems and increase manual labor?
Are you concerned about the risk of data loss and outages?
Are you tired of Excel's limitations in corporate planning?
Is your company struggling with slow calculations?
Request a demo

With Olapsoft you get

Olapsoft supports a wide set of tools, provides flexibility in setting up interfaces, data storage structures, and calculations

Olapsoft compensates for the disadvantages of Excel and allows a company to take the forecasting and planning activities to a new level.

Scalability is one of the most significant issues with tools such as Excel and Google sheets. More often than not, attempts to scale a financial model in Excel will result in errors and require significant resources. That’s where the bulk OLAP system comes into play – Olapsoft’s tables are multidimensional, where adjustments can be made to each individual dimension. After changes have been made, the system will automatically recalculate tables with no additional refinement of formulas required.

Often, financial models created in Excel or Google Sheets include several files. To recalculate the final report in Excel, users must open the whole chain of dependent files and recalculate them individually. The data may be updated automatically in Google Sheets, however, the formula to link a separate document must be configured for each individual cell. In Olapsoft, tables will always include actual data and reports are recalculated automatically when inputs change.

Financial models or other models may be created and used simultaneously by multiple users. Excel and Google Sheets both share a significant gap in regards to this area. The following scenario is one you may be familiar with: when working in one table, the data starts shifting due to another user’s changes and it becomes difficult to work. This situation even occurs when there are only two users working. Now consider what happens when the number of users reaches 20, 30 or 50? Olapsoft’s platform allows for a large number of users to work simultaneously without interfering with each other. Each user can set up their own table view without interfering with their colleagues’ work. At the same time, no data will be lost as the system retains this table in its original form.

Olapsoft system includes convenient role-based access features, which allow users to quickly set up access for an entire company, department, or at the management level in regards to a specific item (city, version, department, etc.).

Would Excel be better option when working with final reports? That is most likely not the case. Excel provides the user with a pivot table, however, users cannot input data within it and there are a limited number of aggregation formulas. Conversely, Olapsoft automatically aggregates tables because they are built on multi-level dimensions. Thus, data entry is possible within any table view.

Another aspect to consider relates to data security. Anybody who has worked with Excel or Google sheets for an extended time has experienced data loss and spent a lot of time recovering it. More importantly, when it relates to business – leaks of confidential information are unacceptable. Olapsoft protects your data from all angles because it features access control levels, automatic and manual backups, workflow process management, model changes control and audit, encryption and two-factor authentication.

Another case: When the user accidentally made changes to the Excel and closed the file, it becomes impossible to find the changes were made. It will take a long time to fix future errors. With Olapsoft, you will be able to audit each cell and restore backups of your models.

When working with small amounts of data, Excel and Google Sheets are comparable to Olapsoft in terms of calculation speed. However, when the size of the data increases and the formulas become more complex, Olapsoft’s superiority over Excel in terms of calculation speed becomes tangible and significant. The question becomes: Why wait for a long Excel calculation, when users can receive results instantly in Olapsoft?

More so, Olapsoft is as flexible as Excel and Google sheets. With Olapsoft you can build multiple models for different departments and purposes. These features help improve communication between departments to simplify business operations and provide clear results for further analysis. In this way, your company will get a perfect replacement for Excel

Request a Demo to find out how to simplify your planning and what benefits your company will get by switching from Excel to Olapsoft.
You can also find a lot of information about Olapsoft, our projects and partners and system features on our website.

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Access level control
Access level control in Olapsoft involves the creation of user accounts with different levels of permissions. The platform administrator can assign each user with a specific role or access level, which determines what actions they can perform within the platform.

Olapsoft offer multiple access level options, including read-only, read/write, and administrator access levels, as well as more granular control over specific features and data sets. This ensures that users can only access the data and features that they need to perform their job functions, and prevents unauthorized access and modification of sensitive data.
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Strategic integrated planning
Integrated planning refers to the process of combining financial and operational planning activities into a single, comprehensive plan. This approach allows organizations to link financial and operational goals and develop more accurate financial forecasts. For example, by integrating sales forecasts with production plans, an organization can ensure that it has the right inventory levels to meet demand.

By combining financial and operational planning activities, organizations can develop more accurate financial forecasts and make better-informed decisions. This helps organizations to allocate resources more effectively and make more strategic investments.

With integrated planning, organizations can quickly adjust their plans in response to changing business conditions. This allows organizations to be more flexible and responsive, enabling them to adapt to changing market conditions and stay ahead of their competition.
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Scalability
Olapsoft can scale both horizontally and vertically. Horizontal scaling involves adding additional resources to the platform, such as servers or processing nodes, to increase its capacity. Vertical scaling allows for upgrading existing resources, such as processors or memory, to improve the platform's performance.

As data volumes increase, queries become more complex, and Olapsoft is capable of meeting these growing demands without compromising performance.
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Safety
Olapsoft uses various security measures to protect data, such as data encryption and access control. These security features are designed to prevent unauthorized access and protect data from theft or loss.

The platform is hosted on secure servers and cloud infrastructures specifically designed for data protection.

Additionally, data loss is prevented through regular backups. This allows organizations to quickly and easily restore data in the event of a failure, data corruption, or other emergencies.
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Excel limits
One limitation of Excel is its lack of real-time data connectivity. With Excel, users have to manually update their spreadsheets, which can be time-consuming and prone to errors. This can result in delays and inaccuracies in data analysis and forecasting. Olapsoft, on the other hand, offer real-time data integration, allowing users to access and analyze the latest data with ease.

Another limitation of Excel is its inability to handle large data sets. As a spreadsheet program, Excel can become slow and unwieldy when dealing with large amounts of data. In contrast, Olapsoft are designed to handle large data sets and provide more robust data analysis capabilities.

Excel also lacks collaboration features, which can be a significant drawback in corporate planning. Olapsoft offer features that enable multiple users to collaborate on a single project, view and edit data simultaneously, and share reports with stakeholders in real-time.

Lastly, Excel lacks audit trails and other features necessary for maintaining data integrity and accuracy. Olapsoft offer built-in governance and control features that ensure data accuracy and provide an audit trail of changes, so that users can track who made changes and when.
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Calculation speed
Due to the lack of parallel processing, Excel performs calculations sequentially, which means that performing complex calculations can take a long time. Our platform allows multiple calculations to be performed simultaneously, resulting in faster and more efficient calculations even for large datasets.

Excel lacks the ability to perform multidimensional analysis, which is an important function for many corporate planning tasks. Olapsoft offers multidimensional analysis capabilities that allow users to analyze data across multiple dimensions, such as time, region, or product, to gain insights and make more informed decisions.

Olapsoft utilizes in-memory computing technology, where data is stored in RAM. This provides faster data processing and quicker response times to queries.
Category
Olapsoft
Excel
Google Sheets
Calculation speed
Faster calculations because of OLAP technology
Slow calculations with large number of rows
Slow calculations with large number of rows
Flexibility
Flexibility is higher than SAP or Oracle, but lower than Excel
High flexibility
High flexibility
Scalability
Simple scalability
Scalability leads to errors and requires a lot of resources
Scalability leads to errors and requires a lot of resources
Data relevance
Reports are recalculated automatically
The need to open and recalculate all the Excel files in the chain.
Formula import from another doc is customized for each cell
Self-service
Cost of deployment is low but more expensive than Excel
Low implementation cost
Low implementation cost
Outage prevention
No possibility of outages. Backups are stored in the cloud.
High possibility of outages while working online
High possibility of outages while working online
Access control for users
High data security. Employees see only intended info
Access to each sheet/file must be configured for each employee
Input in cells can be limited, but copying data cannot be prohibited
Cell history
Individual/group cell history and changes by single user
No cell history function
History of an individual cell
Data storage
Stores any volume of data in SQL/noSQL formats, builds data marts for BI/EPM
All data is stored in a file
All data is stored in a document
Potential loss of data
Single source of data, making data loss impossible
High risks of data loss
High risks of data loss
Role access functionality
Role Access
No Role Access
No Role Access
Workflow coverage
Workflow tool
No Workflow tool
No Workflow tool
Individual views and filters
Ability to save a customized table view for each user
A table set up for one user may be inconvenient for another
Users can only save their filters for a table, but not its position.
Planning approaches
Hierarchical data. Automatic data aggregation
Usage of pivot table, that is not comfortable
Writing a formula for each cell
Data consolidation
Bottom-up planning, goal cascading
Manual formation of a separate table
Manual formation of a separate table
Analytics tools
Traceability and Drill Down to a transaction
Availability of traceability but absence of Drill Down
No traceability and Drill Down
Process optimization
Optimization planning
Individual statistical formulas
Individual statistical formulas
Version and scenario analysis
Automated version and scenario analysis
Manual configuration of versions and scenarios
Manual configuration of versions and scenarios

Ease of Migration

Olapsoft provides an intuitive interface that is similar to Excel, so users can quickly become familiar with the platform. This means that many of the skills and techniques that users have developed using Excel can be applied in Olapsoft with minimal training. Additionally, Anaplan provides a range of training resources, including video tutorials and documentation. Olapsoft has tools for importing data from Excel. This allows users to migrate their existing Excel models to the platform quickly and easily. Migrating from Excel to Olapsoft is easy because Olapsoft is designed to be user-friendly and intuitive.

Olapsoft has excellent integration with Excel, which allows users to import xlsx files in just one step:

Upload xlsx files to Olapsoft by dragging and dropping.

This integration makes it possible to quickly transfer your data to Olapsoft and start using the system in no time.

Demo request

To get test/demo access, send your request with a link to your company's website and a description of the model/functionality you would like to implement based on the Olapsoft platform.

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